Falco TEM

Travel expense management isn’t just about forms and policies — it’s about time, trust, and transparency. With over 5,000 travel reports worth ₹7 crore (~$1M) processed across 100+ users, Falco TEM proves that digitization works when it’s real-world-ready.

What’s Broken Today?

• Expense management is a necessary process — but it often feels like an unnecessary headache
• In many organizations, travel and expense (T&E) workflows are an afterthought
• Reimbursement claims are buried under emails, Excel sheets, WhatsApp approvals, and ERP entries that don’t talk to each other
• Employees delay submitting claims, finance teams chase receipts, and managers often approve without real scrutiny —
  just to keep things moving
  The result?
  • Errors
  • Delays
  • Missed audits
  • And a quiet leak of company funds that never shows up as a red flag — until it’s too late

Why Falco Expense Manager (TEM)?

• Falco TEM was built to simplify this chaos — without losing control
• We’ve studied the real-world frustrations of field engineers, mid-level managers, plant supervisors, and finance controllers
• The goal wasn’t just automation. It was human-centered design — so users can submit and track expenses with minimal effort, and finance can enforce compliance without friction.
• Falco’s approach combines workflow intelligence with intuitive UX to make expense management fluid, foolproof, and fully auditable.- without burdening users

Falco TEM – Key Features

• Easy Entry, Anywhere
  • Submit expenses directly via mobile or desktop
  • Snap and upload receipts — no scanners, no delays
  • Built-in validation rules catch errors before submission
  • Even if some expenses exceed the policy limits Falco doesn’t prevent submitting the report with justification. It just creates exception alert
• Raise On Behalf Of
  • Executive assistants and secretaries can file reports on behalf of others, such as CXOs or regional heads
  • Role-based rights ensure control — no accidental misuse
• Configurable Workflows
  • Set different approval hierarchies by geography, department, or role
  • Auto-routing of approvals based on claim type and amount
  • Notifications and reminders built in — no chasing
• Audit-Ready Logs
  • Full audit trail of every edit, comment, and approval
  • Secure storage of bills and justifications for exceptions
  • Track delays, rejections, and escalation reasons
• Policy Compliance Built In
  • Define allowable expense types, limits, categories
  • Block non-compliant claims automatically
  • Flag policy breaches in real time
• Finance Dashboards
  • Track expenses by team, region, project, or employee
  • Compare budget vs actuals in real time
  • Drill down to any individual claim instantly
  • Wallet dashboard – showing total wallet balances across the organization
  • Wallet settlement triggers
• Insurance
  • Apply Travel Insurance policy to all travel requests
  • Transparent share the coverage under the policy
  • Each request shows if insurance cover is valid for the given period and travel location

Powerful Extension: Local Trip Tracking

Falco TEM now includes a smart Local Trip module — designed to make short-distance, intra-city travel effortless for teams on the move.

• Plan trips with one or more destinations within a city
• Auto-track time, distance, and route in real-time using GPS
• Auto-detect halts: Any long stoppage gets auto-flagged
• Attach taxi receipts or auto-claim mileage for self-drive based on policy rate
• Add sundry expenses like meals or parking before submission
• Use as a standalone local trip or attach to larger outstation report later
• Mobile-first experience — from planning to submission, all on your phone

This module is perfect for sales, service, and operations teams that juggle multiple stops and need a seamless way to track and report.

What Makes Falco TEM Different?

• Most ERP-based expense modules are Bolt-Ons. They weren’t built with actual user behaviour in mind. Which is why you see common workarounds:
  • People avoid filing claims because it’s a pain
  • Bosses forward expenses via WhatsApp or email
  • Finance teams re-enter data manually in ERP
• Falco TEM flips this — by starting with real usage pain points, not just back-end logic
  • Field engineers can upload bills while traveling
  • Assistants can submit expenses for executives — without breaking audit trail
  • Finance can close books faster with auto-matched expenses and budgets

The Hidden Costs of Bad Expense Workflows

Lost productivity.

• Duplicate reimbursements
• Missed tax claims
• Weak audit trail
• Employee dissatisfaction

A disjointed T&E system silently costs your business far more than the claims it processes.

With Falco TEM, You Get

• A system your team wants to use — because it works the way they do
• A clear line of sight into who spent what, when, and why
• Audit confidence and financial discipline — without micromanagement
• A solution that grows with you — customizable, scalable, and SaaS-ready